Business Development, Business Growth, Corporations, Entrepreneurship, Leadership, Startups

4 ways to ScaleUp your Business From Startup mode.

As your organization becomes a more complex organism, you’ll find that your team can no longer fit at one table. At this point, you need to play a more sophisticated game. If team members are chaotically chasing each business challenge, or even worse, you, the CEO, are kicking the ball into the goal and making every decision, you’re still playing toddler game. This is bad for your team, and your business will suffer.

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As CEO, it’s your job to get off the field and start coaching your team on how to play a less chaotic version of the game: any team sport, when played well is a beautiful metaphor for building a functional team and scaling your business.

1. Start defining the function of roles.

Your early-stage team was likely comprised of people who like to do “a little bit of everything,” which means they probably won’t enjoy giving up responsibilities. But if you don’t start asking employees to narrow their focus, scaling will become pretty much impossible. Whether it’s turning your “marketing person” into an entire team with specialized roles, or restructuring your organization so employees can divvy up responsibilities in a more effective way, functionalist roles can be a painful process. You might even have a few employees leave because of the changes you make.

But this is a crucial part of building a big, well-oiled scale-up. And keep in mind, this doesn’t mean that employees can’t be creative or take on big, ambitious projects. You should still encourage big risks and creativity — just make sure they keep spending a majority of time on functional priorities.

2. Find amazing coaches to guide your team.

Hiring good managers is one the best things you do for your business as you scale. I know many founders and startup employees think  “management” is a bad word, but look at it this way: managers are the people who take care of the dirty work — metrics, quotas, reports, systems, processes — and empower your team to take on the big, interesting challenges. With effective managers in place, your engineers, marketers, and other employees can spend more time doing cool stuff, and less time worried about all the little things that have to get done to keep your business running.

After hitting around 25 employees, I suggest moving toward an 80/20 workforce: 80 percent DO-ers and 20 percent coaches. You probably won’t have a tough time finding great doers (hopefully you’ve already hired a lot of them), but finding great coaches can be a challenge. At minimum, great coaches need to lead, inspire and be above the minor quibbles and BS that can happen as your company grows.

3. Prepare your new players for success.

You can’t expect people to “hit the ground running” and just “get it done” if you don’t have a clear on-boarding process. Most startups neglect on-boarding for far too long, but all eventually hit a point where new employees don’t just “get it.” The time has come to make a concerted effort to set your new hires up for success.

You should invest a few days (or even a full week) getting people acquainted with all the different aspects of your business. At BiZion Group, we give people a crash course in entrepreneurship, because this is what we teach.At SynerMedia, we give people a crash course in Marketing, because this is what we Do. Everyone on your team should, at minimum, understand what your business is doing, who you’re up against and why you think you’ll win. Every single person on your team should be able to give an effective elevator pitch.

4. Take care of your team, both on and off the field.

Do you have systems in place to support the health and well-being of your employees? I’m talking a 401(k), “SelfDirect” generous paternity and maternity leave and other perks that companies should provide once they’ve left scrappy startup territory. Making this a priority will keep morale high, encourage vital employees to stick with you and make it easier to bring in critical, high-level hires in the future. It’s just the right thing to do.

This is a general overview of some of the things to keep in mind as you transition into scale-up mode, but there are tons of other tough issues that will pop up as you grow: Do you need a CFO? How should you set up your team? What are the appropriate compensation plans for the sales team, engineering team, etc.? When should you get involved in what’s happening across the company? Seek support from other entrepreneurs and your advisors to help answer the big questions that pop up.

Going from a startup to a scale-up means big and sometimes uncomfortable changes, but these growing pains are all part of the fun of taking your business to the next level. Start by Outsourcing a team and learn how to scale up work with a outsourcing team.

Good luck!

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Business Development, Business Growth, Business Technology

How Virtual Assistants Can Scale Your Business

There are hundreds of responsibilities to juggle every day when you run a business. Virtual assistants (VAs) can ease some of that strain by taking over administrative, technical, and social tasks so you can focus on growing your business.

What Does a Virtual Assistant Handle?

You can pretty much turn over any job to a virtual assistant. Some cover general business administration, while others operate in specified fields. You can count on a VA to handle:

  • secretarial work including mail, email, and scheduling;
  • data entry and management;
  • bookkeeping and payroll duties;
  • social media management;
  • blog content and posting schedules;
  • Internet marketing such as SEO, email, and website optimization;
  • lead generation through multiple marketing channels;
  • website design and functionality;
  • graphic design for online and offline materials;
  • content creation, print marketing and sales copy; and
  • event planning and management

Within these areas of expertise, it’s possible to find a VA who can take charge of any aspect of your business that you don’t have time for, don’t feel qualified to handle, or just plain don’t like.

What are the Benefits of Hiring a Virtual Assistant?

A virtual assistant works remotely from their home or personal office. This frees you from having to set up a separate office space with furniture and equipment to house an extra employee. You’re also not responsible for employee-related expenses, such as health benefits or taxes. All you have to pay are the VA’s fees for services according to the terms of their contract.

You can keep in touch with a VA through phone, email, Skype, Google Voice, and other forms of remote communication, so you’re always able to get in touch when you need something. No more chasing down Joe from IT when you have a website problem or tearing out your hair in frustration over the bookkeeping when your accountant is on vacation. With less on your shoulders, you can enjoy workdays that are less stressful.

Virtual assistants may have knowledge and proficiency in various areas that you and your staff don’t possess. They’re able to apply these skills to tasks that you find difficult, streamline them, and make your business run more efficiently.

How Does a VA Help You Scale Up?

With a VA to handle the small tasks involved in business management, you don’t have to work all day, every day to get things done. You’re free to focus on the bigger picture, taking the time you would have otherwise spent on administration to move forward and make your business prosper. The money you save on employee expenses can be put back into the company to fuel growth rather than going out to pay bills.

You can take advantage of a virtual assistant’s expertise to implement fresh marketing methods that expand the reach of your brand to a new set of customers. This may include an innovative direct mail campaign for product promotion or a website overhaul that increases conversions. Since your virtual assistant works remotely, you’ll never be held up by your own schedule or unforeseen problems in the office. Plus, with someone to handle event planning and coordinating, you can participate in more trade shows and make beneficial connections within your industry.

All of these perks make it more than worth the time to find the right virtual assistant and set up a long-term working relationship.

to find out more about these services, click here.

 

 

 

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